Administrative Services
Company: Guidehouse
Location: Jefferson City
Posted on: September 15, 2023
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Job Description:
**Job Family** **:** Office Services **Travel Required** **:**
Up to 10% **Clearance Required** **:** None **What You Will Do:**
The Administrative Services role provides dedicated support to
multiple client serving Partners and is expected to have a
combination of technical and interpersonal skills. They are the
single point of contact for the administrative needs of assigned
internal customers and provide services in a manner that
demonstrates the highest levels of quality, accountability, and
teamwork. Additionally, they will provide support in relation to
the physical office space. These services include but are not
limited to: + Effective use of the firms core technology
applications, as well as develop/demonstrate solid knowledge of
firm wide and practice-specific tools, processes, and databases +
Manages calendar, schedules and prioritizes appointments, ensuring
meetings, deadlines, presentations and other duties are carried out
seamlessly + Coordinates travel arrangements
(domestic/international), maintain travel profiles, last minute
changes (flights, car, hotel, team communications), mapping or
providing direction, support in handling passport and visa issues +
Prepares expense reports as required; follows policies and
procedures, resolves auditor inquiries and engagement code
reclassifications + Draft/edit/prepare
correspondences/presentations, ensuring proper grammar, spelling,
formatting/visual design + Conducts basic information searches
(e.g., via internet, internal sites, etc.) and maintains contacts
and distribution lists (as needed) + Assistance with promoting the
required use of Guidehouse AgilQuest Forum Hotel tool and the clean
desk policy. + Assistance with monitoring AgilQuest usage on a
daily basis for reservations, check-in process and meeting room
reservation process. + Ability to communicate office policy and
procedure to all employees in the office. Escalates local office
issues to Manager to provide resolution on complex issues. +
Assists with maintenance of local office equipment, as needed. +
Coordinates special events and leadership team meetings including
catering, room set-up, etc. + Executes special projects at the
discretion of manager and/or Partner **What You Will Need:** + High
school diploma required; Associates/Bachelors degree in a related
discipline preferred + 5 years of administrative support
experience, preferably including 3-4 years in a top-tier
professional services firm; familiarity with PeopleSoft and Workday
a plus. + Highly proficient in Outlook, Word, Excel and PowerPoint
with ability to learn new software systems when necessary +
Establish and maintain strong working relationships at all
corporate levels and with clients/stakeholders + Demonstrated
proactive approaches to problem-solving with strong decision-making
capability and use of good judgement + Demonstrated ability to
achieve high performance goals and meet deadlines in a fast-paced
environment with competing demands + Proven ability to act with
discretion and maintain complete confidentiality. + Highly
proficient in Microsoft Office 365 including Word, Excel and
PowerPoint. + Willingness and ability to work the hours necessary
to complete assigned work. + Clear fit with (and champion of) firm
culture and values. + Must have strong work values, and be
dependable, honest, and self-confident with a positive attitude. +
Strong sense of initiative and works with urgency. + Ability to
deal with ambiguity and reprioritize tasks in response to
unexpected changes in priorities/requests. + Will embrace our
customer-focused, action-oriented, results-driven culture. + Given
the hands-on nature of this job, regular, on time attendance is
critical. **What would be nice to have:** + Effective interpersonal
and communication skills (verbal and written); able to interface
with personnel at all levels + Highly polished and professional
demeanor in dealing with all situations. The annual salary range
for this position is $39,100.00-$70,400.00. Compensation decisions
depend on a wide range of factors, including but not limited to
skill sets, experience and training, security clearances, licensure
and certifications, and other business and organizational needs.
**What We Offer** **:** Guidehouse offers a comprehensive, total
rewards package that includes competitive compensation and a
flexible benefits package that reflects our commitment to creating
a diverse and supportive workplace. Benefits include: + Medical,
Rx, Dental & Vision Insurance + Personal and Family Sick Time &
Company Paid Holidays + Position may be eligible for a
discretionary variable incentive bonus + Parental Leave and
Adoption Assistance + 401(k) Retirement Plan + Basic Life &
Supplemental Life + Health Savings Account, Dental/Vision &
Dependent Care Flexible Spending Accounts + Short-Term & Long-Term
Disability + Student Loan PayDown + Tuition Reimbursement, Personal
Development & Learning Opportunities + Skills Development &
Certifications + Employee Referral Program + Corporate Sponsored
Events & Community Outreach + Emergency Back-Up Childcare Program +
Mobility Stipend **About Guidehouse** Guidehouse is an Equal
Employment Opportunity / Affirmative Action employer. All qualified
applicants will receive consideration for employment without regard
to race, color, national origin, ancestry, citizenship status,
military status, protected veteran status, religion, creed,
physical or mental disability, medical condition, marital status,
sex, sexual orientation, gender, gender identity or expression,
age, genetic information, or any other basis protected by law,
ordinance, or regulation. Guidehouse will consider for employment
qualified applicants with criminal histories in a manner consistent
with the requirements of applicable law or ordinance including the
Fair Chance Ordinance of Los Angeles and San Francisco. If you have
visited our website for information about employment opportunities,
or to apply for a position, and you require an accommodation,
please contact Guidehouse Recruiting at 1-571-633-1711 or via email
at RecruitingAccommodation@guidehouse.com . All information you
provide will be kept confidential and will be used only to the
extent required to provide needed reasonable accommodation.
_Guidehouse does not accept unsolicited resumes through or from
search firms or staffing agencies. All unsolicited resumes will be
considered the property of Guidehouse and Guidehouse will not be
obligated to pay a placement fee._
Keywords: Guidehouse, Jefferson City , Administrative Services, Administration, Clerical , Jefferson City, Missouri
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