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Administrative Specialist - 7010326

Company: State of Missouri
Location: Jefferson City
Posted on: February 12, 2024

Job Description:

Salary: $1,441.26-1,470.09 semi-monthly *Salary may be based on education and/or experience

Job Location: This position is with the Missouri Department of Natural Resources, Division of State Parks, State Historic Preservation Office (SHPO), and will be located at 1659 E. Elm Street, Jefferson City, MO 65101.

Why you'll love this position: This is a multi-faceted, customer service driven position that utilizes data systems knowledge and skills for historic preservation incentive programs. Completing assignments accurately within a reasonable timeframe, the ability to multi-task, and manage a high volume of work independently and with a team are essential aspects of this dynamic support position.

What you'll do:

  • Process Federal and State Historic Tax Credit applications for the rehabilitation of historic buildings with SHPO's Architectural Preservation Services Unit (APS)
  • Maintain records of tax credit projects and track all associated files from beginning to end utilizing database and spreadsheets
  • Establish and maintain working relationships with consultants, developers, owners, other agencies/departments and coworkers by using excellent written and verbal communication skills
  • Maintain the standard operating procedures manual for the position
  • Sort, file, and scan documents and prepare periodic database reports including editing, proofing, and typing of generalized and technical letters and reports
  • File and retain documents and records as required by department and division retention policies using the State of Missouri Agency Records Tracking (SMART) system, and have the ability to lift boxes of files and equipment up to approximately 40 pounds
  • Make all travel arrangements, in/out-of-state for APS staff using the state purchasing card
  • Responsible for keeping confidential information All you need for success:
    • Prefer 1-3 years of experience with office practices, procedures, system, and database programs such as Access and Excel
    • Detail-oriented and ability to consistently record data accurately
    • Effective critical-thinking skills
    • Ability to interact effectively in challenging situations
    • Completing assignments accurately within a reasonable timeframe
    • Ability to multi-task, and manage a high volume of work independently and with a team Lack of post-secondary education will not be used as the sole basis for denying consideration to any applicant.

      The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

      If you have questions about this position, please contact:

      Chris Tellman ( Admin. Support Professional ), 573- 526-6667 or


      Amy Richards (DNR Recruiter) 573-526-1640 or

      The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Keywords: State of Missouri, Jefferson City , Administrative Specialist - 7010326, Administration, Clerical , Jefferson City, Missouri

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