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Executive Assistant

Company: THE MISSOURI BAR
Location: Jefferson City
Posted on: April 5, 2021

Job Description:

The Missouri Bar seeks an executive assistant to provide administrative support to the executive director, officers and governing board. This role also provides support to the Missouri Bar Foundation and Trustees of The Missouri Bar as well as assists with the day-to-day operations of The Missouri Bar.The ability to interact with staff, Missouri lawyers, and the public in a fast-paced environment - sometimes under pressure - while remaining personable, adaptable, proactive, resourceful, and efficient, is crucial to this role. The ideal candidate is highly organized and tech-savvy with superb customer service and attention to detail.Responsibilities:Manage mailing list requestsReconcile monthly expense reportsMake travel arrangementsAssist the executive director with maintaining calendar, scheduling meetings, and appointmentsBack-up on telephone customer service for the main switchboardMaintain correspondence files for the executive director, officers, and all noted boardsRespond to inquiries from officers and members of all named boardsSend meeting notices, prepare agendas and minutes, and distribute agendas (including electronic access) to each entity as necessaryCoordinate the annual election of the Board of GovernorsAdminister the Foundation's award selection processAdminister the Foundation's membership and development initiatives, including tracking payments and keeping rosterTrack Foundation contributions and coordinate deposit of same with AccountingProvide financial assistance by preparing monthly deposits and requesting checks for Foundation expenses and grantsTrack and maintain records regarding appointments and vacancies for all named boards as well as appointments those boards make to internal and external groupsRespond to inquiries regarding persons holding such appointments and ensure groups internal and external to the bar have updated informationOther duties as assignedKey Competencies:Proficiency in Microsoft Office applications and Adobe Acrobat, experience with Quickbooks is a plusAbility to operate iMIS, membership databaseSuperb customer serviceSound judgement and confidentialityExceptional written and verbal communication skillsAttention to detailAbility to work in a team environmentExcellent organizational and time management skillsAbility to manage multiple tasksBachelor's degree and 5+ years of experience at an executive level preferred.

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Keywords: THE MISSOURI BAR, Jefferson City , Executive Assistant, Other , Jefferson City, Missouri

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