Space Planning Coordinator - Facilities

Company: EDWARD JONES
Location: Jefferson City
Posted on: March 17, 2023

Job Description:

At Edward Jones, we help clients achieve their serious, long-term financial goals by understanding their needs and implementing tailored solutions. To ensure a personal client experience, we have located our 15,000+ branch offices where our more than 7 million clients live and work.

In a typical branch office, a financial advisor meets with clients and receives branch office support, so they can focus on building deep relationships with clients. Headquarters associates in St. Louis, Tempe and Mississauga provide support and expertise to help U.S. and Canada branch teams deliver an ideal client experience. We continue to grow to meet the needs of long-term individual investors.
Responsible for directing and coordinating daily Facilities requests by performing duties personally or through contractors to ensure that goals are accomplished within the prescribed timeframes and cost parameters. Manage requests to ensure database information is accurate by timely completion of updates and prompt resolution of items on maintenance reports.

• Provide excellent service by finding the right solution that meets associate/department needs in a timely and cost-effective manner.
• Ensure Facilities in-box and phone line are covered appropriately during normal business hours.
• Ensure response to all requests is received within 24 hours.
• Complete simple move/add/change (m/a/c) requests.
• Collaborate with teams within the department and other business areas to maintain service excellence standards.
• Collect all necessary associate and equipment (hardware & software) information; compile into CAFM (computer aided facilities mgmnt system) and manage changes.
• Coordinate activities, anticipate issues and resolve autonomously or in collaboration with other service providers (Property Mgmnt, Bldg Security, Mail Services, IS, etc.) to ensure business operations are not disrupted.
• Maintain furniture, signage and building standards and strategically utilize inventory across all campus locations.
• Create and maintain furniture, telecom and electrical CAD drawings for real estate portfolio
• Collect and examine data from a variety of sources and formulate recommendations for CAD and other Facilities systems improvement.
• Maintain, evolve and enforce CAD Standards for layering, dimensions, text annotations, information storage, and all other CAD related functions.
• Contribute to the evolution of company CAD procedures, work practices and technology to grow CAD design related capability and capacity.
• Reviews drawings and verifies drawing accuracy.
• Ability to apply complex CAD techniques to complete assignments and assist others.
• Maintain and assist in development of department internal intranet pages and information, including maps, photos, projects, and technology information.
• Manage request to ensure accuracy of the database and communicate effectively with appropriate vendors
• Work with electrical/telecom, furniture dealership and moving/installation contractors to ensure accurate & complete installation. Identify opportunities to improve standard operating procedures (SOPs) to increase overall process efficiencies and maintain the Firm's status as an employer of choice.
  • Defines respective action items.
  • Correspond with responsible groups.
  • Establish completion dates. What Experience You'll Need:
    • 2-4 years AutoCAD experience with AutoCAD customization knowledge.
    • Knowledge and experience with Microsoft Office (Word, Excel, Outlook, Project) and Adobe products.
    • Ability to read construction drawings.
    • Knowledge of standard Facilities related vocabulary (furniture & equipment descriptions, introductory level code compliance, electrical/telecommunications, etc.).
    • Proficient knowledge of AutoCAD and Microsoft Office.
    • Ability to prioritize and manage workload autonomously.
    • Must have proven written and verbal communication skills.
    • Must be able to develop and maintain relationships with key contractors.
    • Retention and basic understanding of Life Safety and Building code requirements.
    • Excellent attention to detail and time management skills. What Could Set You Apart:
      • Undergraduate degree in CAD technology/drafting/design.
      • Experience with Computer Aided Facilities Management (CAFM) system.
      • Project Management skills.
        • 100 Best Workplaces for Millennials in 2022, published Fortune July 2022, Great Places to Work data as of March 2022. Compensation provided for using, not obtaining, the rating.
          • Edward Jones was recognized as one of the Best Workplaces for Millennials by Great Places to Work and Fortune magazine. The privately held firm ranked No. 2 overall, in its fourth appearance on the list.
          • 2022 Fortune Best Workplaces for Women, published September 2022, research by Great Places to Work , data as of August 2021. Compensation provided for using, not obtaining, the rating.
            • Edward Jones has been named to the 2022 Best Workplaces for Women list by Great Places to Work and Fortune magazine, ranking No. 45.
            • 2022 Fortune's 100 Best Companies to Work For, published April 2022, research by Great Place to Work , data as of August 2021. Compensation provided for using, not obtaining, the rating.
              • For the 23rd time, Edward Jones has earned a spot on the Fortune 100 Best Companies to Work For ranking by Great Places to Work and Fortune magazine. Edward Jones ranked No. 35 on the prestigious 2022 list.
              • 2022 Best Places to Work For LGBTQ+ Equality, Great Place to Work in partnership with Human Rights Campaign Foundation, published Equity Magazine January 2022, data as of July 2021. Compensation provided for using, not obtaining, the rating.
                • Edward Jones scored 100 percent on the Human Rights Campaign Foundation's 2022 Corporate Equality Index (CEI) the nation's foremost benchmarking survey and report measuring corporate policies and practices related to LGBTQ+ workplace equality. The ranking designated Jones as one of the best places to work for LGBTQ+Equality. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
                  At Edward Jones, we value and respect our associates and their contributions, and we recognize individual efforts through a rewards program that promotes a long-term career, financial security and well-being. Visit our career site to learn more about our total compensation approach, which in addition to base salary, typically includes benefits, bonuses and profit sharing. The salary range for this role is based on national data and actual pay is based on skills, experience, education, and other relevant factors for a potential new associate:
                  
                  Salary: $57721 - $95183
                  Category: Headquarters

Keywords: EDWARD JONES, Jefferson City , Space Planning Coordinator - Facilities, Other , Jefferson City, Missouri